Job Responsibilities

• Review further the excel-based child mapping tool which has been harmonized and expanded by UNICEF. Conduct a technical and functional review of the harmonized and enhanced child mapping tool and associated processes and tools used by DepEd and LGUs (DILG’s RBI, DepEd’s Learners Information System, ECCD Council’s ECCD Information System). Consult with key stakeholders at national and subnational levels to gather insights and user requirements.
• Design and digitize the harmonized and enhanced child mapping tool. Convert the tool into a digital form using appropriate technology (e.g., mobile-friendly forms, survey platform, or custom web interface). Incorporate features such as validation rules, skip logic, and user access levels where relevant. Ensure that the data outputs are in formats compatible with the DILG’s Registry of Barangay Inhabitants (RBI), allowing for future integration.
• Develop or configure a digital platform for data collection and storage. Set up a secure, user-friendly platform that enables online and offline data entry. Ensure data can be accessed and aggregated across key administrative levels. Include basic user and data management functionalities.
• Conduct testing and refinement of the digital tool. Facilitate testing sessions with users (child development workers and teachers. Iterate based on feedback to improve usability and functionality.
• Support data analysis and dashboard development. Develop templates for summary data views and basic visual dashboards. Ensure compatibility with tools commonly used by LGUs, ECCD Council and DepEd (e.g., Excel, Power BI).; ‘
• Develop a data management plan. Recommend protocols for data storage, access, validation, and privacy in alignment with government and UNICEF data responsibility standards. Include metadata definitions and backup protocols.
• Support the Phase 1 implementation of the digitized tool in 21 barangays across 7 municipalities (3 in Northern Samar and 4 in Zamboanga del Norte) modelling the ECE and Primary Education LINK. This phase will serve as the prototype modelling of the digitized tool to test usability, data flow, and platform performance. Based on the results of the prototype modelling, the tool and database management system will be refined for use in second round of data collection in February-March 2026. The refined tool and database should allow for decentralized database management by Municipal/City LGUs, even in the absence of integration with DILG’s Registry of Barangay Inhabitants (RBI).
• Build the capacity of LGU and DepEd users. Provide training sessions and develop user manuals or quick guides. Provide troubleshooting and technical support during initial implementation.
• Recommend the next steps for medium-term integration, scale-up and sustainability measures by the government (within the next 3-5 years). Provide technical advice on potential integration with DILG’s Registry of Barangay Inhabitants, CBMS and other government information system/ platforms. Suggest sustainability measures for hosting, maintenance, and governance.
• Prepare detailed plan, progress reports and documentation. Develop a detailed project plan with timelines, milestones, and deliverables. Regularly update UNICEF on progress and any potential issues. Prepare reports and documentation of methodologies, code used for data collection, visualization and storing data. Provide recommendations based on the data insights to inform decision-making. Include source code, API documentation (if applicable).
• Inception Report - workplan with timeline, methodology, and stakeholder engagement strategy; summary of the consultant’s understanding of the current tool and digitization objectives.
• Harmonized, enhanced and digitized Child Mapping Tool - draft and final paper-based harmonized and enhanced tool; functional digital version of the harmonized and enhanced tool with built-in data validation, skip logic (if applicable), and user access control field tested and revised.
• Data Collection and Storage Platform - working digital platform for data entry (offline and online); storage of data that can be aggregated across key administrative levels and are accessible to LGUs and DepEd personnel; basic user and management functionalities
• Data Management Plan – aligned with the government and UNICEF privacy and responsibility standards, recommend protocols for data collection, storage, validation, access control, and archiving, and recommendations on metadata definition, standards, back-up protocols and interoperability
• Training Materials and Capacity-Building Sessions - training deck and user manuals or quick guides tailored for enumerators, data managers and planners and decision-makers; documentation of training sessions conducted (e.g., attendance, feedback).
• Monitoring and provision of technical support during data collection
• Basic Data Analysis Templates and Dashboards - pre-built templates or dashboards showing summary data, e.g., by school, barangay, grade level. exportable data formats compatible with existing DepEd reporting systems (e.g., Excel.
• Test Report and Revised Version - Documentation of results from pilot testing with feedback from users; finalized and refined version of the digital tool and platform, incorporating user feedback.
• Training on the revised version of the digital tool and database platform
• Monitoring and provision of technical support in second round of data collection using the revised version of the tool.
• Final Version of Digitized Tool and database platform and Final Technical Report – final version of the digitized tool and database platform based on results of second round of data collection and report on summary of all activities, results, challenges, and recommendations for scale-up and integration with other systems, e.g., DILG RBI; includes copies of all key tools, templates, and source files.